Zoom Room Examples

Zoom Room Examples

Here are snapshots of some of the Zoom Rooms VC Systems have deployed

HP_The Garage Room Frame 1.jpg

Hewlett Packard


Kings School Zoom Room.JPG

The King’s School


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1-Stop Connections



The Royal Flying Doctor Service


DTEN Interactive Touch Display

DTEN Interactive Touch Display

Yes, Zoom is great when using it with your laptop, but for group meetings, Zoom Rooms converts any meeting space into a ready-to-use video room, with features normally reserved for expensive custom AV installations.

Highlights of Zoom Rooms include:

- High quality video, audio and web conferencing for Mac, PC or Touchscreen

- Screen sharing with Wi-Fi, Airplay or wired HDMI connection

- Integrates with Google or Microsoft Exchange calendar

A typical Zoom Room includes video cameras, speakerphone, PC or Mac to run the Zoom software, and an iPad controller.

The new DTEN D7 incorporates all of those components in one lightweight unit, just mount the TV on a wall, plug in power and internet, and you are good to go! Plug and play, frictionless, requiring zero user training and zero IT support. Anyone can easily set it up and connect.

The D7 includes:

- 55in high-quality interactive touch screen, so it can also be used as a whiteboard outside of video meetings. Digital whiteboarding with ultra responsive touch technology - natural touch and writing.

- 4K camera provides face-to-face experience from multi-located participants

- 16-elements microphone array can pick up voice over 10 metres, covering an entire meeting room.

Find out more about our Zoom Room hardware here

Heckler Design Range now Available

Heckler Design Range now Available

Here at VC Systems, we now have almost all of the Heckler Design products available for the Australian market. See the products on our website here.

Benefit by buying from a local supplier, which helps with service and warranty support.

The Heckler Design team have created a broad range of elegant & modern iPad and other Tablet Stands, Wall Mounts, Display Stands, TV Stands, AV Carts and Point-of-Sale solutions.

Slick looks, solid steel commercial construction and a variety of colours make your shops, offices and conference rooms shine.

When you first see a Heckler Design product you instantly perceive its high quality materials and its sleek aesthetics. Then you start playing with it and without any doubt you will sense its durability, superb functionality and value. That’s exactly what Heckler Design is known for “a product design company that creates beautifully simple, commercial-grade products for design-conscious consumers and businesses”.

Tablets have become the go-to technology solution for almost anything, and having a device that provides protection, style and increases functionality is a must. The Tablet Stands and Wall Mounts are just perfect for any conference or huddle rooms, providing style and of ease of use to today’s meeting needs.

The Heckler products are manufactured in Phoenix, USA, using the latest metal milling techniques.

The Nuts and Bolts of Zoomtopia’s Zoom Rooms

The Nuts and Bolts of Zoomtopia’s Zoom Rooms

From the Zoom Blog

At the recent Zoomtopia 2018 conference in San Jose, Zoom Rooms were at the heart of the conference. The expo hall showcased four types of Zoom Rooms: executive office/huddle room (small), conference room (midsize), boardroom (large), and training room (very large).

While complex, costly hardware-based conference rooms collect dust around the world, more and more companies are turning to Zoom Rooms to maximize the efficiency of their meeting spaces, and increase collaboration and team productivity. Uber, Hubspot, and Copart are examples of companies that have taken Zoom Rooms to a whole new level and built them strategically to meet business-critical needs. Zoom has partnered with hardware suppliers to develop Zoom devices with deep integrations and to minimise the number of components. While Zoom Rooms can be deployed by in-house IT, we also offer our own professional installation services.

Each Zoom Room type/size serves a different purpose, so each room’s hardware and design were chosen accordingly. These designs also highlight the variety of hardware that works with Zoom Rooms, maximizing the versatility of the solution. Below are the exact configurations Zoom used, so you can replicate them in your own workplaces:

Executive Office / Huddle Room:

  • Headset – Plantronics Savi 9200

  • Wall display system – DTEN D7 55” All-in-One Touch

  • Desktop system – Dell 7760 27” All-in-One Touch

Conference Room:

  • Computer – Dell Optiplex 7050

  • Camera – AVer CAM540

  • Mic + Speaker – NUREVA HDL300 microphone array

  • Controller – Crestron TSW

  • Scheduling Display – Crestron TSS 2-10” in white

  • Mount – Heckler AV PTZ mount

  • Whiteboard – Kaptivo quartet glass dry erase board 4×6

  • Whiteboard camera – Kaptivo + Logitech Screen Share HDMI Capture

  • Display – 2×65 LG TVs


  • Camera – Polycom EagleEye Director II with 2x EagleEye IV 12x camera

  • Mic + Speaker – Shure MXA910 Ceiling Mics + Dante Virtual Soundcard

  • Computer – Apple MacPro

  • Controller – Apple iPad

  • Display – UrbenTech 3×55” with built-in speakers

Training Room:

  • Camera – Vaddio RoboSHOT 30x (presenter) + Logitech Rally (Audience)

  • Microphone – Shure MX910 and Shure Microflex Wireless

  • Computer: Dell Optiplex 7050

  • Ceiling speaker – QSC AD P6T Pendant Speakers

  • Speaker amplifier – QSC SPA2-60-NA

  • DSP – QSC 110f

You can order Zoom Rooms equipment in Australia through our website, or contact us to tailor the packages to your requirements.

Video Conferencing and Platform Consolidation: Making the Case

Video Conferencing and Platform Consolidation: Making the Case

From the Zoom Blog

“Video conferencing is one of the first things you need to get right for effective collaboration.” – Srini Koushik, Chief Technology Officer, Magellan Health

Nowadays, it’s hard to imagine our life without video conferencing. Significant company culture improvements enabled by video conferencing include quality of communication
, degree of engagement
, effectiveness of teams
, degree of understanding
, and stronger relationships. Our customers agree: “[Things have progressed to the point] where people no longer really put much distinction between an in-person and a [virtual] meeting,” said Kerry Holling, CIO and CDO of Western Sydney University.

Video conferencing is fast becoming the norm in collaboration. Last year, fast-growing public tech company Zendesk had 650 meetings a day on average, and the number keeps growing. As stated by Tom Keiser, CIO of Zendesk, “It’s easy to just put together a call and get face-to-face … That drives better communication and creates trust.”

Healthcare, education, financial services, technology, government – video conferencing is in high demand in all of these sectors. Video enables telehealth with deeper patient interaction, engaging online education, global collaboration, faster remote troubleshooting, and much more. No sector is immune from the power and benefits of this technology.

According to Forbes Insights, “Companies that today still favor audio conferencing over video conferencing are losing ground fast. The era of video conferencing – its tipping point – has arrived.”

The study also mentions the importance of consolidating communications tools. Forbes Insights shows that 62% of companies use three or more video conferencing solutions. Often companies will use different tools for different lines of business – one for marketing webinars, another for sale’s client interactions, another for HR’s training program, and so forth. But, interestingly, 100% of CEOs/presidents believe their companies would achieve greater cost savings, effectiveness, governance, and control through consolidation of communications platforms.

Managing technology development and IT is challenging enough, says Magellan Health’s Koushik, so “one of the last things we need is to spend time managing multiple providers of collaboration tools – there’s nothing value-added about it.”

If you’ve been under the perception that multiple video conferencing solutions is a good idea, you’re not alone. Zoom CIO, Harry Moseley, runs into this all the time when talking to his peers. But in reality, he explains, “A single platform reduces complexity and increases user adoption by providing the same experience irrespective of the use case … A consistent platform irrespective of operating system … is also a major benefit and increases the user adoption. Furthermore, having several systems significantly increases the resources required for support, integration, administration, maintenance, and training compared to those needed for a single platform.”

Are you ready to consolidate your audio and video conferencing into the leading video communications platform? Contact VC Systems to learn more about Zoom video conferencing, Zoom Video Webinars, Zoom Chat, Zoom Rooms and more products today!

The Movember Foundation Consolidates Communications

The Movember Foundation Consolidates Communications

Movember is the only global charity focused solely on men’s health. From humble beginnings back in 2003, the Movember Foundation has grown to be truly global, operating across six markets and actively fundraising in 21 countries. Their mission is to stop men dying too young. It invests in these critical areas: prostate cancer, testicular cancer, mental health, and suicide prevention.

The Movember Foundation was using multiple voice-based communications platforms, which caused both confusion and a loss in productivity for the Movember team. Movember approached Zoom looking for a single new video communications solution that would consolidate their communications into one easy-to-use platform.

After analyzing the market for a new solution, the Movember Foundation decided that Zoom was the clear winner due to its ease of use, high-quality video and audio, and versatile features. Zoom was able to completely replace all five previous communication solutions at an extremely competitive price – around one tenth of other solutions under consideration.

In addition to consolidating the Movember Foundation’s communications under a single platform, Zoom deployed 16 software-based conference rooms, or Zoom Rooms, into their offices. “We love our Zoom Rooms. They’re so simple for end users. You just tap the screen once to start your meeting,” said Byron Hill, head of technology for the Movember Foundation.

In the first three months after switching to Zoom, the Movember Foundation averaged 160 active users on the Zoom platform, conducting almost 1,300 meetings per month. In total, the team logged almost 400,000 minutes in this time period.

“Being a global organization, it can be difficult to coordinate meetings across multiple countries and time zones. Zoom has helped us to become truly collaborative as an organization and save countless hours by bringing us under a single video conferencing solution,” said Hill.

Should My Company use Zoom for Video Conferencing?

Should My Company use Zoom for Video Conferencing?

By Meghan Kennelly, Revolabs - Read the full blog post here:

Intro to Zoom

Our phones and tablets allow us to connect with anyone, anywhere, anytime. With chat and email applications, we reach clients and schedule meetings using a plethora of cloud-based solutions. But alas, not all technology is created equal. 

Consider video conferencing—you’re looking for an all-in-one solution that satisfies the needs of your small business or enterprise. It should be easy to use, with high-definition video and crisp audio. There are free services that lack the quality A/V you need, and there are expensive services with confusing user interfaces. It can be a challenge to find the right solution for your company. 

In recent years, three services have emerged as leaders in the video conferencing space: Google Hangouts, Skype, and Zoom. You’ve probably heard of the first two, but Zoom is quickly gaining popularity with small businesses and large enterprises alike. Founded in 2011, it has become one of the best tools for video sessions, online classes, and webinars.

Zoom is a cost-effective yet powerful cloud video conferencing platform that allows multiple participants to connect to a single call with high-definition video, audio, and file sharing. Depending on your needs, Zoom has plans ranging from free to $19.99 (USD) per meeting host. Zoom offers video conferencing, virtual meetings, annotation features, whiteboards, breakout rooms, and the ability to record conferences—all within one service. 

Zoom’s Strengths

The Zoom video conferencing platform delivers a wide range of features that are sure to heighten your conferences. One of Zoom’s primary strengths is collaboration. As with other conferencing services, Zoom allows users to share their desktop or specific application. But where Zoom really excels is its host of collaborative functions, like whiteboards, annotation, remote control, and even Airplay support (where users can share their mobile device screens). 

You can Zoom-ify your conference room with Zoom Rooms, an application that turns any computer into a Zoom-powered group conferencing system. Instead of relying on an IR remote, you can control your Zoom Room using a simple iPad app. 

Finally, Zoom is ideal for ad hoc meetings with your team. To that end, Zoom has made it incredibly easy to pop into a meeting with your mobile device while on the road. 

Is Zoom Right for Small Businesses?

Zoom video conferencing is an obvious choice for small businesses for one simple reason: its cost. Many cloud-based video conferencing services require even the most infrequent users to pay for a subscription, typically after a short trial period expires. However, Zoom offers a free plan that includes an unlimited number of meetings (up to 100 participants each). The only restriction on the free plan is a 40-minute cap on group meetings. 

There’s another reason Zoom is ideal for small businesses: you don’t need to be a techie or have a dedicated IT department to use it. After installing Zoom on your machine, setting up a meeting is just a click away. Just send invitees a link, and they will be able to join, even if they don’t have an account. 

True to its name, small businesses like Zoom because it’s quick. Without the lengthy install and deployment procedures that weigh other services down, Zoom is the right choice if you have frequent impromptu meetings. It’s as simple as picking up a phone. 

Is Zoom Right for Enterprise Companies?

For larger companies, Zoom has volume pricing with enterprise-specific features. Zoom video conferencing software is completely flexible and doesn’t lock you into one plan. You can scale up the number of users on your team at any time. Zoom’s Enterprise Plan includes features that can be tailored to your enterprise, including Zoom Rooms, dedicated Customer Success Managers, unlimited cloud storage, and meetings of up to 500 participants. 

Products that Use Zoom

Getting your hardware and software to cooperate can be a pain. Fortunately, Zoom has teamed up with leading companies in the conferencing space to deliver a seamless experience, including Revolabs and Yamaha. 
Our FLX UC conference phones have been certified for Zoom Rooms, so you have instant compatibility with any Revolabs conference phones and the Zoom Room iPad controller. Zoom also plays nice with a number of conference room systems, including the new Yamaha CS-700, an all-in-one huddle room solution. 

Don’t be fooled by the low cost. Zoom is a powerful, flexible, and cost-effective conferencing solution. The Zoom platform delivers a wide array of features that enhance communication with clients and customers. By partnering with other leaders in collaboration technology (including Revolabs), Zoom provides a seamless experience across your existing business solutions. 

VC Systems provides the full range of Revolabs and Yamaha conference room speakerphones in Australia.

Zoom Room Integrator Programs

Zoom Room Integrator Programs

VC Systems are very honoured to be named by Zoom as one of their selected Integrator Partners for Zoom Room installations and deployments. Read the full blog post here:

These integrators are trained, certified, and enabled by Zoom’s Professional Services Organization to ensure that they deliver happiness to Zoom customers.

Zoom Rooms’ superior user experience and scalability have enabled thousands of organizations such as Uber, Conde Nast, Zendesk, and REA Group to deploy tens to thousands of video-enabled collaboration spaces. The new programs, coupled with the recently-announced Zoom Rooms Digital Signage and Scheduling Display, demonstrate Zoom Rooms’ growth from a video conference room solution to a broader platform that brings powerful, frictionless video communication and collaboration to any space.

“Zoom is hyper-focused on creating the best video communications software and innovating at a fast pace. We are excited to work with these carefully-selected partners to expand our solution with the best technology and deployment experiences for our customers, whether they’re outfitting offices, huddle rooms, training rooms, or any other spaces,” said Oded Gal, head of product management for Zoom.

Learn more about Zoom Rooms here.

Why Upgrade to Zoom PRO

Why Upgrade to Zoom PRO

Anyone can use Zoom. If you have a computer or mobile device and some sort of connection to the outside world, you can Zoom. That’s why Zoom has created a robust Basic (Free) Zoom service. But let us explain the very good reasons why you should upgrade to Zoom Pro…

Unlimited Group Meeting Minutes

The Zoom Basic service gets you unlimited meetings and minutes for one-to-one meetings, and you can even host meetings with up to 100 video participants. But, and it may be a big but for you, those free group meetings (more than 2 participants) time out at 40 minutes. This may be no big deal for you most days, but consider the following scenarios:

  • You’re in a sales call about to close the biggest deal of the quarter and you’ve brought in an executive to seal the deal. But oh no, your meeting times out at 40 minutes. You restart the meeting with your prospect, but you lose momentum and the customer pushes the deal to next quarter. You could s make a bad impression and have to do damage control with your prospect and your executive.
  • You’re meeting with a customer and your technical specialist to address some product issues. Just as you’re about to find the solution, the meeting times out. The customer trashes your company on Twitter. Your CEO cries in the breakroom. It’s awkward.
  • You’re in a meeting with your company executives and you’re about to get a promotion. Your meeting times out and the executives assume you’re not taking the role seriously. They give the promotion to Joe from the third floor. 

To be safe, it’s best to put up for that Pro account.

Useful Features

In addition to unlimited minutes with up to 100 video participants, Zoom Pro comes with some great features not available on the Basic service:

  • Reporting: Pro users can get live and historical reports on how many meetings are taking place in their organization, which days they’re taking place, number of participants, number of meeting minutes, and more.
  • Custom Personal Meeting ID: Pro users get a personal meeting ID (PMI) that serves as a permanent virtual room. It allows you to start meetings on the fly or easily schedule your meetings. You can even make your meeting ID the same as your phone number to help you remember it easily.
  • Assign Scheduler: With our Pro service, you can assign your assistant, intern, or anyone else to schedule meetings for you.
  • Cloud Recording: While Basic users can record meetings locally to their desktop, Pro users can save MP4 or M4A recordings directly to the Zoom cloud, a crucial feature for mobile and Zoom Rooms meetings.

Access to Add-Ons

The Zoom Pro service gives you access to purchase a variety of add-ons to increase your meeting flexibility and reach:

  • Zoom Rooms: The software-based conference room system that runs on off-the-shelf hardware.
  • Zoom Video Webinar: Up to 100 panelists can present on video and screen share with up to 10,000 viewers (and stream live to Facebook or YouTube).
  • H.323/SIP Connector: The H.323/SIP Connectors can bring your traditional H.323 and SIP conference room systems into your Zoom cloud video conferences.

It’s only $20.99 a month!

VC Systems is an authorised Zoom Reseller in Australia, and we specialise in setting up Zoom Rooms software and hardware.