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Zoom Room Examples

Zoom Room Examples

Here are snapshots of some of the Zoom Rooms VC Systems have deployed

HP_The Garage Room Frame 1.jpg

Hewlett Packard


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The King’s School


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1-Stop Connections



The Royal Flying Doctor Service


The Nuts and Bolts of Zoomtopia’s Zoom Rooms

The Nuts and Bolts of Zoomtopia’s Zoom Rooms

From the Zoom Blog

At the recent Zoomtopia 2018 conference in San Jose, Zoom Rooms were at the heart of the conference. The expo hall showcased four types of Zoom Rooms: executive office/huddle room (small), conference room (midsize), boardroom (large), and training room (very large).

While complex, costly hardware-based conference rooms collect dust around the world, more and more companies are turning to Zoom Rooms to maximize the efficiency of their meeting spaces, and increase collaboration and team productivity. Uber, Hubspot, and Copart are examples of companies that have taken Zoom Rooms to a whole new level and built them strategically to meet business-critical needs. Zoom has partnered with hardware suppliers to develop Zoom devices with deep integrations and to minimise the number of components. While Zoom Rooms can be deployed by in-house IT, we also offer our own professional installation services.

Each Zoom Room type/size serves a different purpose, so each room’s hardware and design were chosen accordingly. These designs also highlight the variety of hardware that works with Zoom Rooms, maximizing the versatility of the solution. Below are the exact configurations Zoom used, so you can replicate them in your own workplaces:

Executive Office / Huddle Room:

  • Headset – Plantronics Savi 9200

  • Wall display system – DTEN D7 55” All-in-One Touch

  • Desktop system – Dell 7760 27” All-in-One Touch

Conference Room:

  • Computer – Dell Optiplex 7050

  • Camera – AVer CAM540

  • Mic + Speaker – NUREVA HDL300 microphone array

  • Controller – Crestron TSW

  • Scheduling Display – Crestron TSS 2-10” in white

  • Mount – Heckler AV PTZ mount

  • Whiteboard – Kaptivo quartet glass dry erase board 4×6

  • Whiteboard camera – Kaptivo + Logitech Screen Share HDMI Capture

  • Display – 2×65 LG TVs


  • Camera – Polycom EagleEye Director II with 2x EagleEye IV 12x camera

  • Mic + Speaker – Shure MXA910 Ceiling Mics + Dante Virtual Soundcard

  • Computer – Apple MacPro

  • Controller – Apple iPad

  • Display – UrbenTech 3×55” with built-in speakers

Training Room:

  • Camera – Vaddio RoboSHOT 30x (presenter) + Logitech Rally (Audience)

  • Microphone – Shure MX910 and Shure Microflex Wireless

  • Computer: Dell Optiplex 7050

  • Ceiling speaker – QSC AD P6T Pendant Speakers

  • Speaker amplifier – QSC SPA2-60-NA

  • DSP – QSC 110f

You can order Zoom Rooms equipment in Australia through our website, or contact us to tailor the packages to your requirements.

Video Conferencing and Platform Consolidation: Making the Case

Video Conferencing and Platform Consolidation: Making the Case

From the Zoom Blog

“Video conferencing is one of the first things you need to get right for effective collaboration.” – Srini Koushik, Chief Technology Officer, Magellan Health

Nowadays, it’s hard to imagine our life without video conferencing. Significant company culture improvements enabled by video conferencing include quality of communication
, degree of engagement
, effectiveness of teams
, degree of understanding
, and stronger relationships. Our customers agree: “[Things have progressed to the point] where people no longer really put much distinction between an in-person and a [virtual] meeting,” said Kerry Holling, CIO and CDO of Western Sydney University.

Video conferencing is fast becoming the norm in collaboration. Last year, fast-growing public tech company Zendesk had 650 meetings a day on average, and the number keeps growing. As stated by Tom Keiser, CIO of Zendesk, “It’s easy to just put together a call and get face-to-face … That drives better communication and creates trust.”

Healthcare, education, financial services, technology, government – video conferencing is in high demand in all of these sectors. Video enables telehealth with deeper patient interaction, engaging online education, global collaboration, faster remote troubleshooting, and much more. No sector is immune from the power and benefits of this technology.

According to Forbes Insights, “Companies that today still favor audio conferencing over video conferencing are losing ground fast. The era of video conferencing – its tipping point – has arrived.”

The study also mentions the importance of consolidating communications tools. Forbes Insights shows that 62% of companies use three or more video conferencing solutions. Often companies will use different tools for different lines of business – one for marketing webinars, another for sale’s client interactions, another for HR’s training program, and so forth. But, interestingly, 100% of CEOs/presidents believe their companies would achieve greater cost savings, effectiveness, governance, and control through consolidation of communications platforms.

Managing technology development and IT is challenging enough, says Magellan Health’s Koushik, so “one of the last things we need is to spend time managing multiple providers of collaboration tools – there’s nothing value-added about it.”

If you’ve been under the perception that multiple video conferencing solutions is a good idea, you’re not alone. Zoom CIO, Harry Moseley, runs into this all the time when talking to his peers. But in reality, he explains, “A single platform reduces complexity and increases user adoption by providing the same experience irrespective of the use case … A consistent platform irrespective of operating system … is also a major benefit and increases the user adoption. Furthermore, having several systems significantly increases the resources required for support, integration, administration, maintenance, and training compared to those needed for a single platform.”

Are you ready to consolidate your audio and video conferencing into the leading video communications platform? Contact VC Systems to learn more about Zoom video conferencing, Zoom Video Webinars, Zoom Chat, Zoom Rooms and more products today!

The Movember Foundation Consolidates Communications

The Movember Foundation Consolidates Communications

Movember is the only global charity focused solely on men’s health. From humble beginnings back in 2003, the Movember Foundation has grown to be truly global, operating across six markets and actively fundraising in 21 countries. Their mission is to stop men dying too young. It invests in these critical areas: prostate cancer, testicular cancer, mental health, and suicide prevention.

The Movember Foundation was using multiple voice-based communications platforms, which caused both confusion and a loss in productivity for the Movember team. Movember approached Zoom looking for a single new video communications solution that would consolidate their communications into one easy-to-use platform.

After analyzing the market for a new solution, the Movember Foundation decided that Zoom was the clear winner due to its ease of use, high-quality video and audio, and versatile features. Zoom was able to completely replace all five previous communication solutions at an extremely competitive price – around one tenth of other solutions under consideration.

In addition to consolidating the Movember Foundation’s communications under a single platform, Zoom deployed 16 software-based conference rooms, or Zoom Rooms, into their offices. “We love our Zoom Rooms. They’re so simple for end users. You just tap the screen once to start your meeting,” said Byron Hill, head of technology for the Movember Foundation.

In the first three months after switching to Zoom, the Movember Foundation averaged 160 active users on the Zoom platform, conducting almost 1,300 meetings per month. In total, the team logged almost 400,000 minutes in this time period.

“Being a global organization, it can be difficult to coordinate meetings across multiple countries and time zones. Zoom has helped us to become truly collaborative as an organization and save countless hours by bringing us under a single video conferencing solution,” said Hill.

Zoom Room Integrator Programs

Zoom Room Integrator Programs

VC Systems are very honoured to be named by Zoom as one of their selected Integrator Partners for Zoom Room installations and deployments. Read the full blog post here:

These integrators are trained, certified, and enabled by Zoom’s Professional Services Organization to ensure that they deliver happiness to Zoom customers.

Zoom Rooms’ superior user experience and scalability have enabled thousands of organizations such as Uber, Conde Nast, Zendesk, and REA Group to deploy tens to thousands of video-enabled collaboration spaces. The new programs, coupled with the recently-announced Zoom Rooms Digital Signage and Scheduling Display, demonstrate Zoom Rooms’ growth from a video conference room solution to a broader platform that brings powerful, frictionless video communication and collaboration to any space.

“Zoom is hyper-focused on creating the best video communications software and innovating at a fast pace. We are excited to work with these carefully-selected partners to expand our solution with the best technology and deployment experiences for our customers, whether they’re outfitting offices, huddle rooms, training rooms, or any other spaces,” said Oded Gal, head of product management for Zoom.

Learn more about Zoom Rooms here.

Why Upgrade to Zoom PRO

Why Upgrade to Zoom PRO

Anyone can use Zoom. If you have a computer or mobile device and some sort of connection to the outside world, you can Zoom. That’s why Zoom has created a robust Basic (Free) Zoom service. But let us explain the very good reasons why you should upgrade to Zoom Pro…

Unlimited Group Meeting Minutes

The Zoom Basic service gets you unlimited meetings and minutes for one-to-one meetings, and you can even host meetings with up to 100 video participants. But, and it may be a big but for you, those free group meetings (more than 2 participants) time out at 40 minutes. This may be no big deal for you most days, but consider the following scenarios:

  • You’re in a sales call about to close the biggest deal of the quarter and you’ve brought in an executive to seal the deal. But oh no, your meeting times out at 40 minutes. You restart the meeting with your prospect, but you lose momentum and the customer pushes the deal to next quarter. You could s make a bad impression and have to do damage control with your prospect and your executive.
  • You’re meeting with a customer and your technical specialist to address some product issues. Just as you’re about to find the solution, the meeting times out. The customer trashes your company on Twitter. Your CEO cries in the breakroom. It’s awkward.
  • You’re in a meeting with your company executives and you’re about to get a promotion. Your meeting times out and the executives assume you’re not taking the role seriously. They give the promotion to Joe from the third floor. 

To be safe, it’s best to put up for that Pro account.

Useful Features

In addition to unlimited minutes with up to 100 video participants, Zoom Pro comes with some great features not available on the Basic service:

  • Reporting: Pro users can get live and historical reports on how many meetings are taking place in their organization, which days they’re taking place, number of participants, number of meeting minutes, and more.
  • Custom Personal Meeting ID: Pro users get a personal meeting ID (PMI) that serves as a permanent virtual room. It allows you to start meetings on the fly or easily schedule your meetings. You can even make your meeting ID the same as your phone number to help you remember it easily.
  • Assign Scheduler: With our Pro service, you can assign your assistant, intern, or anyone else to schedule meetings for you.
  • Cloud Recording: While Basic users can record meetings locally to their desktop, Pro users can save MP4 or M4A recordings directly to the Zoom cloud, a crucial feature for mobile and Zoom Rooms meetings.

Access to Add-Ons

The Zoom Pro service gives you access to purchase a variety of add-ons to increase your meeting flexibility and reach:

  • Zoom Rooms: The software-based conference room system that runs on off-the-shelf hardware.
  • Zoom Video Webinar: Up to 100 panelists can present on video and screen share with up to 10,000 viewers (and stream live to Facebook or YouTube).
  • H.323/SIP Connector: The H.323/SIP Connectors can bring your traditional H.323 and SIP conference room systems into your Zoom cloud video conferences.

It’s only $20.99 a month!

VC Systems is an authorised Zoom Reseller in Australia, and we specialise in setting up Zoom Rooms software and hardware.


Haileybury School Zoom Rooms

Haileybury School Zoom Rooms

Haileybury School opened its doors in 1892 with five staff and 17 students. In over 125 years the School has changed dramatically to become one of the leading private schools in Australia with campuses in Keysborough, Brighton, Berwick, Melbourne (City), Beijing (China) and Darwin (to open in 2018).

The school was looking for a video conferencing solution to link their various campuses, students, parents and other stakeholders. They chose Zoom as the software, and decided to fit out more than 30 conference rooms with high-quality cameras and audio to get the best performance from their Zoom meetings. After thorough testing, they installed AVer cameras for the video, and BiAmp ceiling microphones for the audio. They have been extremely happy with the end results of the whole package of Zoom/Zoom Rooms/AVer and BiAmp, and it has provided Haileybury with a powerful tool to enhance their learning experience in a simple and natural way. 

"I've already recommended Zoom and AVer cameras to other schools; they've all asked us what we've been using, we've been telling them AVer and Zoom through and through and I can see people jumping on board already" Dale Eaton - IT Services Team Leader

VC Systems recommends AVer cameras for our Zoom Room installations, and there is a range of models to suit various sizes of meeting rooms.


AFAP Customer Testimonial

AFAP Customer Testimonial

The Australian Federation of Air Pilots was looking for a video conferencing solution to suit their communication requirements. They looked at many options finally settled on Zoom plus high-quality cameras and speakerphones for their conference rooms. The project was driven by Ray Aspinall, the AFAP Office Manager, and after using the system he sent the following testimonial.

"The Australian Federation of Air Pilots (AFAP) utilizes Zoom to conduct Video Conferences between our Melbourne, Brisbane and Perth offices. We also use each office’s Zoom facilities to conduct VC meetings and Webinars with various pilot groups across Australia which includes both regular and ad hoc meetings.

Our experiences with Zoom software have all been positive and beyond our expectations. Zooms capabilities are wide ranging. It is easy to use, provides high quality desktop image quality and application sharing for documents, photos and video clips and allows us to invite new participants at will.

As a result of implementing Zoom, we have been able to reduce staff travel costs which will contribute to an early return on investment. A key factor for us using Zoom  at the AFAP is that a VC can be initiated by end users without any technical knowledge or the need for assistance. Our members who have witnessed Zoom in action have all provided positive feedback.  What a great product!.

The actual office product installation was completed in a timely and totally professional manner.

Ray Aspinall
Office Manager"

Zapier Enables Work-Life Balance With Help From Zoom

Zapier Enables Work-Life Balance With Help From Zoom

Check out Zoom’s newest case study: Zapier Enables Work-Life Balance With Help From Zoom, a first-person account by Wade Foster, Zapier’s CEO.

Zapier is a workflow automation app that integrates about 800 different web apps. Slack, Salesforce, Zoom, MailChimp, Google Apps, Dropbox, you name it and people can use it on Zapier. This case focuses on how Zoom has enabled start-up Zapier to hire for talent instead of location. Zapier has built a successful business that operates 100 percent remote, hiring talented teammates from a global workforce and using Zoom to stay connected.